Quota management

Sometimes you want to control the number of responses for each answer/choice in your survey. This will help you to get a better sampling of your population (potential respondents), especially if you are using an open survey (as opposed to direct invitations).

Quota management is a way to limit your survey responses to certain groups of people, based on their answers. For example you might want to limit the survey to 500 females and 500 males. If 500 males have responded, but only 400 females, the next person who answers “male” will skip the rest of the survey, and his responses will not be counted. The next person who answers “female”, will on the other hand go through the whole survey. The quota setup for this scenario is illustrated here:

When a part of a quota have been reached, such as all males, the survey is still open, but will discard all new male respondents. The respondent is branched out after he answers a quota related question (where the quota is reached). If all quotas are reached, the survey will be closed, and the respondent will not be able to answer at all.


If you just want to set up a maximum number of responses regardless of the answers, see the section called “Survey behavior”.

Access this feature by clicking on the Quota management link in the Menu box for the survey.


There is an important difference between multiple top-level quotas, and combined quotas (one top level quota and one or more subquotas). Use subquotas when several conditions have to be fulfilled in order to count as a quota, such as a number of females and males from certain countries. In other words, certain answers to multiple questions can be combined to define a quota. New top-level quotas should be used when you want independent quotas, which only depend on a single question. A similar example would be a top-level quota based on gender, and another top-level quota based on continents. Since this is two independent quotas the relation between gender and continents doesn't matter. Please note that when using independent quotas it is possible that when one quota is reached, the others will never be reached. For example if all quotas for gender have been reached, all respondents will be branched out. It is also possible to have several independent quotas with subquotas.

To make it easier to spot the different quota types, there are a few formatting differences. Top-level quotas are in bold, and the background color alternates on each top-level quota. This means that all quotas with the same background color are related. The indent before the quota helps to see relationships between subquotas and parent quotas. If groups are made, they will appear in italics. Each row in the quota table can be hovered over to view more information. It will show the full question text the quota is based upon, as well as the option choice text.


All questions of the survey should be set up before setting up quotas. Editing questions will delete quotas which use these questions. It is recommended to have all quota questions early in the survey, as the respondents will only be branched out after they have responded to these questions.


If a user has read-only access to the survey, the quotas can still be viewed, but all actions are hidden (and the limits may not be updated).